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Registering a New Employee


Registering a New Employee :

Account Code Verification : When using the Availo app for the first time , follow these steps :
  • You can change the app's language by clicking the "Language" button at the top corner of the screen .
  • Enter your establishment's account code, which you can obtain from your system administrator, then click the "Verify Account Code" button .

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As shown in image number 1
If the account code you entered is correct, the system will take you to the next screen where you can "Register New" if you have not previously registered in the system, or "Login" directly if you have already created an account.

Registering a New Employee :

If you are using the Availo app for the first time, make sure to select the "Register New" tab to display the registration screen.

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As shown in image number 2
To enter the required data correctly , follow these steps :
  • Enter the employee number or any unique number for each employee to identify them in the system (phone number or ID number).
  • Enter the first and last name.
  • Enter the email address or phone number.
  • Enter your password. For guidelines on choosing a strong password, refer to the question mark next to (Password Strength).
Click the "Next" button to proceed to the next step :

Face Image Registration :

In this step, you will be asked to take a picture of yourself to be used later for attendance verification .
For best results, follow these guidelines :
  1. The face image should be clear and unobstructed .
  2. The lighting should be good and appropriate .
  3. Keep your face within the frame displayed during registration .

 
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As shown in image number 3
The screen contains :
  1. Image Frame : Your face should be within this frame to be recognized .

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As shown in image number 4
  1. Capture Button : Click this button when you are ready to take the picture .

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As shown in image number 5
  1. Skip Button : Clicking this will "skip" the photo capture and proceed to the next screen .
Voice Phrase Recording :
In this step, you will be asked to record several voice phrases to be used later for attendance verification .

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As shown in image number 6
Click the "Previous" button to go back to the previous screen .
The voice phrase recording screen contains :
  • An explanatory message to help you record correctly .
  • The phrases to be recorded: Ensure you read them well before starting the recording .
  • Record Button: Click this button when you are ready to record the displayed phrase and keep pressing it until you finish saying the phrase .
  • Ensure you record the phrases completely .
  • Skip Button: If you have already recorded your face image on the previous screen and do not want to record the voice phrases, you can skip this screen by clicking the "Skip" button to go to the next screen (Login) .
  • Click the "Previous" button to go back to the previous screen (Face Image Registration) .
For best results when recording voice phrases, follow these tips :
  1. Make sure you are in a quiet place .
  2. Read the phrase well before starting the recording .
  3. Start speaking immediately after pressing the record button, and make your voice clear . After finishing the phrase, release the button .
  4. Say the phrase continuously without pauses .
Fingerprint Activation :
After recording the voice phrases, you will see the option to activate the fingerprint .

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As shown in image number 7
  • Scan your fingerprint .
  • This option will only appear if your fingerprint is enabled on your device .
  • You can click the "Skip" button if you do not want to activate your fingerprint .
After completing the registration, the next screen will indicate the success of your registration process, and your data will be sent to your manager to activate you as a new user .

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As shown in image number 8
Click the "Go to Login Page" button at the bottom of the page to go to the login page.
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