4. Locations Management

Location Management

The Locations module: allows administrators to define the physical places where employees can check in or check out.

In Availo, locations can be created using three methods:

1. Beacon Device : 

   A beacon is a Bluetooth device that broadcasts a signal to verify the employee’s presence.

2. GPS Location :

3. This method uses the mobile device’s GPS signal to confirm the employee’s location.

4. Beacon with GPS Location : 

5. Combines both beacon detection and GPS verification for higher accuracy.

    

Accessing Location Management

1. From the main menu, go to Account Settings → Locations.

2. The Location Management page will display all existing locations, their type, distance settings, and status.

3. To add a new location, click the ➕ (Add New Location) icon.

1. Beacon Device

Select Beacon Device from the location type options.

• Fill in the required fields:

  • Arabic Name and English Name 

  • Location Key (Beacon MAC address)

  • Distance (meters) – the range within which the device can detect the beacon (5-200 Meters)

  • Click Save.

Beacons must remain powered and in a stable location.

2. GPS Location 

This method uses the mobile device’s GPS signal to confirm the employee’s location.

Steps to add a new location :

• Select GPS Location.

• Fill in the required fields:

  • Arabic Name and English Name (Font size: 12)

  • Distance (meters) – the radius within which check-in is allowed (Font size: 12)

• Use the map to drag and drop the pin or search for the exact address. (Font size: 12)

• Click Save.

GPS accuracy depends on device capabilities and environment.

3. Beacon with GPS Location

Combines both beacon detection and GPS verification for higher accuracy.

Steps to add a new location :

• Select Beacon with GPS Location.

• Fill in the required fields:

  • Arabic Name and English Name 

  • Location Key (Beacon MAC address) 

  • Beacon Distance (meters) – detection range for the beacon 

  • Distance (meters) – GPS radius 

  • Use the map to set the exact GPS location.

  • Click Save.

For Beacon with GPS, both validations must be successful for a check-in to be recorded.