Locations Management

Location Management

The Locations module: 

allows administrators to define the physical places where employees can check in or check out.

In Availo, locations can be created using three methods:

1. Beacon Device : 

   A beacon is a Bluetooth device that broadcasts a signal to verify the employee’s presence.

2. GPS Location :

3. This method uses the mobile device’s GPS signal to confirm the employee’s location.

4. Beacon with GPS Location : 

5. Combines both beacon detection and GPS verification for higher accuracy.

    

Accessing Location Management

1. From the main menu, go to Account Settings → Locations.

2. The Location Management page will display all existing locations, their type, distance settings, and status.

3. To add a new location, click the ➕ (Add New Location) icon.

1. Beacon Device

Select Beacon Device from the location type options.

• Fill in the required fields:

  • Arabic Name and English Name 

  • Location Key (Beacon MAC address)

  • Distance (meters) – the range within which the device can detect the beacon (5-200 Meters)

  • Click Save.

Beacons must remain powered and in a stable location.

2. GPS Location 

This method uses the mobile device’s GPS signal to confirm the employee’s location.

Steps to add a new location :

• Select GPS Location.

• Fill in the required fields:

  • Arabic Name and English Name (Font size: 12)

  • Distance (meters) – the radius within which check-in is allowed (Font size: 12)

• Use the map to drag and drop the pin or search for the exact address. (Font size: 12)

• Click Save.

GPS accuracy depends on device capabilities and environment.

3. Beacon with GPS Location

Combines both beacon detection and GPS verification for higher accuracy.

Steps to add a new location :

• Select Beacon with GPS Location.

• Fill in the required fields:

  • Arabic Name and English Name 

  • Location Key (Beacon MAC address) 

  • Beacon Distance (meters) – detection range for the beacon 

  • Distance (meters) – GPS radius 

  • Use the map to set the exact GPS location.

  • Click Save.

For Beacon with GPS, both validations must be successful for a check-in to be recorded.

Location Groups

feature allows administrators to organize multiple locations into a single group. This is useful for managing shifts, applying attendance policies, and generating combined reports for related locations

Accessing Location Groups

1. From the Dashboard, go to the top menu and click Account Settings.

2. Select Locations from the dropdown.

3. Open the Location Groups tab.

Adding an Existing Location to a Group

1. In the Location management tab, click the All Locations filter and choose the needed group.

2. Click the ➕ button in Location Management.

3. Select Link an Existing Location to This Group.

Creating a New Location Group

1. In the Location Groups tab, click ➕ Add New Location Group.

2. Enter the Arabic Name and English Name 

3. Select the locations you want to include in this group 

4. Click Save.

Tip for Grouping Locations

For better organization, consider grouping locations by:

• Time Zone - Region 

• Department 

• Function