Shift Times Management

The Shift Times :

The Work Plans & Shifts module in Availo allows administrators to define and manage employee working hours, rest days, and exceptional cases.

There are three main shift types:

Shift – Fixed working hours.
Flexible – Allows employees to start/end within a time range.
Exceptional – Temporary changes or special cases.

Step 1: Accessing Work Plans

Note: you can't Delete , Edit , plans that is linked to active shifts.

Step 2: Creating a New Plan

Click Create a New Plan.
Enter the Plan Name (Arabic & English if needed).
Select the Country.
Choose Work Days by clicking the days of the week.
- Unselected days will be treated as weekends/off days.
Click Save.

Only one country can be assigned per plan. If you operate in multiple countries, create a plan for each.

Step 3: Adding a New Shift

Click on a day in the calendar where you want to add the shift.
In the Add Shift window, choose:
- Shift Type: Shift / Flexible / Exceptional.
- Title: Enter a descriptive name. (Font size: 12pt)
- Work Plan: Select from the dropdown.
- Check-in Start & Maximum Start Time.
- Shift Start & End Time.
- Maximum Check-out Time (optional).
- Beginning of Flexible Dismissal (if applicable).
- Shift Repetition (Daily, Weekly, None).
- Add Employees assigned to this shift.
Click Save.

An employee cannot be linked to two shifts with conflicting hours.
A shift cannot be deleted if it has users or departments linked to it.
To delete such a shift, you must first unassign all users and departments.
You can only create a new work plan for a future date. Current and past dates are not allowed.
If you need to start a plan immediately, set its start date to tomorrow or later.

Embedded Break" Feature in Regular Shifts

This feature provides precise control over managing scheduled break times within regular work shifts.

Flexible Break Management: This feature allows users to enable or disable the scheduled break time functionality within any work shift.
Duration Customization: The system permits the user to define the required break duration in minutes for each specific shift, ensuring accuracy in schedule planning.
Calculation Mechanism (Paid Break): The break time is calculated as part of the actual working hours (i.e., considered a paid break) provided that specific conditions are met. A primary condition is that the break must occur between two complete attendance logging actions (punches).
Access Path: This setting can be accessed and configured via the following system path: Work Schedules → Work Plans → Shifts.

Step 4: Managing Holidays

From the Work Plans Calendar, click Add Holiday.
Select the date(s) and give the holiday a name.
Then choose the work plan
Save your changes.

Tips for Best Use

Use clear plan names (e.g., “Factory Morning Shift” instead of “Shift 1”).
Review weekly to ensure accuracy during special events.
For flexible shifts, clearly communicate to employees the time window allowed.

Shift Times Management

Shift Times Management

The Shift Times :

The Work Plans & Shifts module in Availo allows administrators to define and manage employee working hours, rest days, and exceptional cases.

There are three main shift types:

Shift – Fixed working hours.

Flexible – Allows employees to start/end within a time range.

Exceptional – Temporary changes or special cases.

Step 1: Accessing Work Plans

From the main menu, go to Shift Times.

Click the blue calendar icon to access the List of Plans.

From here, you can:

Create a new plan

Edit existing plans

Delete plans

Step 2: Creating a New Plan

Click Create a New Plan.

Enter the Plan Name (Arabic & English if needed).

Select the Country.

Choose Work Days by clicking the days of the week.

Unselected days will be treated as weekends/off days.

Click Save.

Step 3: Adding a New Shift

Click on a day in the calendar where you want to add the shift.

In the Add Shift window, choose:

Shift Type: Shift / Flexible / Exceptional.

Title: Enter a descriptive name. (Font size: 12pt)

Work Plan: Select from the dropdown.

Check-in Start & Maximum Start Time.

Shift Start & End Time.

Maximum Check-out Time (optional).

Beginning of Flexible Dismissal (if applicable).

Shift Repetition (Daily, Weekly, None).

Add Employees assigned to this shift.

Click Save.

Embedded Break" Feature in Regular Shifts

This feature provides precise control over managing scheduled break times within regular work shifts.

Flexible Break Management: This feature allows users to enable or disable the scheduled break time functionality within any work shift.

Duration Customization: The system permits the user to define the required break duration in minutes for each specific shift, ensuring accuracy in schedule planning.

Calculation Mechanism (Paid Break): The break time is calculated as part of the actual working hours (i.e., considered a paid break) provided that specific conditions are met. A primary condition is that the break must occur between two complete attendance logging actions (punches).

Access Path: This setting can be accessed and configured via the following system path: Work Schedules → Work Plans → Shifts.

Step 4: Managing Holidays

From the Work Plans Calendar, click Add Holiday.

Select the date(s) and give the holiday a name.

Then choose the work plan

Save your changes.

Tips for Best Use

Use clear plan names (e.g., “Factory Morning Shift” instead of “Shift 1”).

Review weekly to ensure accuracy during special events.

For flexible shifts, clearly communicate to employees the time window allowed.